How much is your clinic losing every month, without knowing it?
Uncharged sessions, unconfirmed appointments, clients who never come back: three leaks Qleven closes with a single platform. Here's what you get:
Up to a third fewer missed appointments — WhatsApp reminders with one-tap confirmation*
Clients who come back on their own: automatic post-session follow-up and win-backs on WhatsApp
Zero ghost sessions: every device use tied to its appointment and its payment
No commitment · modules à la carte · migration included
* Average 34–41% reduction in no-shows with automated reminders (systematic healthcare reviews).
Devices used outside appointments: consumables, machine wear and slots never charged. Smart Control for equipment detects and stops them.
WhatsApp lives on a phone at the front desk, not in your software. No trace, no follow-up. The native WhatsApp CRM captures everything.
Treatment packages end in silence. Winning a client back costs 5× more than keeping her. Automated follow-up reaches out at the right moment.
The same system, at every stage of your clinic.
Whether you open tomorrow or already run several centers, Qleven adapts — without ever switching tools.
- You openScheduling, patient record and WhatsApp live in days. No lock-in, migration included.
- You fill the calendarReminders, online booking and an AI receptionist: no slot stays empty.
- You turn a profitPackages, stock and per-service analytics: you see what pays and close the leaks.
- You scale multi-centerSeveral centers, isolated data, a single dashboard. Multi-center without losing control.
Full treatment rooms without chasing your clients — here's how.
How much are you losing every month, without knowing it?
Unvalidated sessions, clients never re-engaged, no-shows. The answer, on your real numbers, in 15 minutes.
How do clinics that fill up without advertising do it?
They retain: post-session check-in, package reminder, reactivation at the right moment — automatic, on WhatsApp.
What if your calendar filled up while you sleep?
The AI receptionist answers at night, offers real slots and books the appointment.
We answer the questions every owner asks themselves every evening
If you ask yourself just one of these every day, the 15-minute demo is worth it.
“Were all of today’s treatments recorded — and charged? »
Between the rooms and the front desk, sessions slip through without a ticket. With Qleven, every session run on a device is tied to its appointment and its payment — nothing gets lost along the way.
Smart Control records every session →Read the article →
“Did we call today’s clients to confirm their appointments? »
Confirming every appointment by phone eats the front desk’s morning — and one slip means an empty room. The reminder goes out by itself on WhatsApp, with Confirm / Cancel buttons.
Reminders go out automatically →Read the article →
“The clients who didn’t show yesterday, or have no next appointment — who calls them back? »
No-shows, active packages with no session booked, half-followed protocols: without a system, it all rests on someone’s memory. Automated follow-up keeps the list and reaches out at the right moment.
Automated follow-up takes care of it →Read the article →
“What did we promise this client on WhatsApp? And her appointment — did anyone write it down? »
When WhatsApp and your software are separate, what’s said in the conversation gets lost — and the appointment requested by message ends up forgotten. In Qleven, the conversation AND the calendar are the same screen.
The native WhatsApp CRM loses nothing →Read the article →
“The contacts from the Facebook campaign… do we have to copy them by hand? »
Copying numbers from a file into your software just to call them is wasted time and errors. Leads land directly in the CRM, ready to be contacted on WhatsApp.
Leads come in on their own →Read the article →
“I want to send a WhatsApp promotion to my clients — how, if nothing is connected? »
Your data in one system, WhatsApp on a phone: impossible to target. Here the campaign is segmented on your real base and sent from your number — replies included.
Campaigns go out from the CRM →Read the article →WhatsApp unfolds inside the app.
WhatsApp is a complete application inside Qleven: contacts, conversations and client records in sync. The panel opens over your calendar and the team acts on the client without switching screens.
Book an appointment, create a task, schedule a message — from the thread.
Reminders with Confirm / Cancel buttons; the reply updates the calendar by itself.
Team filters, today’s follow-ups, scheduled messages: a real business inbox.
Smart Control — every device in your clinic, integrated into the system.
Your devices are integrated into Qleven and tied to the calendar: every session is linked to its appointment. Used off-schedule? Service stopped or an immediate alert — the rule is yours to set. Real usage becomes a number — maintenance and profitability included.
Ghost sessions blocked at the source.
Real usage counter per device and per room.
Automated follow-up — every client re-engaged at the right moment.
Post-session check-in, package reminder, reactivation: one journey per treatment type, sent on WhatsApp from your number. Replies come back into the CRM and turn into appointments again.
Ready-made journeys, adjustable treatment by treatment.
Nobody has to remember — the system remembers.
AI is built into the whole system.
Not a chatbot bolted on the side: it draws on your calendar, your CRM and your campaigns, and activates function by function. Per-plan detail is in the pricing.
It answers while you treat.
24/7 on your number: real calendar slots, confirmation, booking into the schedule. Average response: 4 seconds.
It plans your campaigns for you.
It analyses your base, picks who to re-engage and with which offer, then builds the automation flows in your system. You approve, it executes.
…and more AI functions across the modules — per-plan detail is in the pricing.
One platform, your whole clinic.
Grouped by what you get, not by menus. Native WhatsApp and automated flows where it matters: this is everything Qleven puts to work in your clinic.
Fill your calendar
From the first booking to the reminder: no slot stays empty.
- Multi-center calendar
- 24/7 online booking
- Confirmations & reminders
- AI receptionist
- Website with booking
- Consultation forms
Stop losing clients
Retain, re-engage and capture with the base you already have.
- Reactivate inactive clients
- Packages & session packs
- Automated Google reviews
- WhatsApp & email campaigns
- CRM with AI agent
- Segmentation & tags
Bill without leaks
From the ticket to pre-accounting, with no leaks or mismatches.
- Multi-company billing
- Till & cash flow in real time
- Debt control
- Packages tracked per session
- Stock & usage per service
- Business reports
Clinical rigor, paperless
History, consents and progress — signed and archived.
- Record per treatment
- Consents + tablet signature
- Progress photo gallery
- Treatment protocols
- Quotes linked to the plan
- Image editor
Stay in control
Equipment, team and multi-center — under control and fraud-free.
- Smart Control for devices
- Anti-fraud & consumption
- WhatsApp clock-in
- Shifts & leave
- Role-based permissions
- True multi-center
In production in 5 minutes
No integration project, no consultants. You activate, you work.
Demo on your real cases
15 minutes, on your treatments, your devices and your pains — not a generic slideshow.
Migration included
Clients, vouchers, histories and appointments imported from your current software. By us.
Activation in 5 minutes
Account ready, team trained, AI activated on your WhatsApp Business number.
The answers you’re looking for before the demo
How do you reduce no-shows in an aesthetic clinic?
By confirming every appointment where your clients live: an automatic WhatsApp reminder with Confirm / Cancel buttons. The reply updates the calendar by itself. See the built-in WhatsApp follow-up →
How do you win back clients who stop coming?
The system detects who has dropped off — an interrupted package, an abandoned protocol, no future appointment — and re-engages them at the right moment, on WhatsApp. The AI marketing strategist suggests who to write to, what to offer and when. Discover automatic retention →
What is a “native” WhatsApp integration?
It’s a complete WhatsApp application inside the system: contacts, conversations and client records in sync, with every action — booking, charging, following up — from the same screen. Many “WhatsApp-integrated” tools actually just add a link that opens WhatsApp Web — no contact or history integration. Qleven is an Official Meta Technology Provider: a real integration, with no blocking risk. See the WhatsApp page →
How long does it take to be up and running?
Migrating your clients, packages and history is included and done by our team. After that, activation takes 5 minutes: account ready, team trained, WhatsApp number connected.
Do I have to pay for every module?
No. You activate only the modules you need, and only pay for those. No commitment.
Close the three leaks. Keep your clients.
A 15-minute demo on your real cases — and an honest number on what your clinic is losing today.
Get the diagnostic in a demo · 15 minNo commitment. Reply within 24 h.