Everything Qleven does, shown as it is.
Each domain starts from the problem you live with — not from the technology. Filter by domain or browse it all.
WhatsApp — the native channel
Official Meta ProviderNative integration as an Official Meta Technology Provider: the full power of WhatsApp Business, zero risk of getting blocked.
WhatsApp unfolds inside the app.
Not a link that opens WhatsApp Web: the panel opens over your calendar, via the official Meta Cloud API. The team acts on the client without switching screens.
Book an appointment, create a task, schedule a message — from the thread.
Reminders with Confirm / Cancel buttons; the calendar updates by itself.
Official Meta Technology Provider
« Unofficial tools end up as a blocked number. »
Native, official integration with the Meta platform (Tech Provider). Your number operates within the rules, with maximum sending capacity.
AI Receptionist on WhatsApp
« 60% of messages arrive when the clinic is closed. »
An AI assistant answers 24/7: it books, reschedules and confirms appointments, informs with YOUR data and hands over to a human when needed.
Unified team inbox
« The clinic's WhatsApp lives on one phone that leaves at night. »
The whole team replies from a shared inbox, every conversation linked to the patient record: history, appointments and treatments in view.
Meta-approved templates
« I launched a campaign and half the messages never arrived. »
Template management with the Meta approval status visible. Your campaigns always go out on approved templates.
Native WhatsApp forms (Flows)
« When I take the client out of the chat for a form, I lose them. »
Forms that open inside WhatsApp itself: contact, preferences, reviews. Maximum capture without leaving the conversation.
Smart contactability
« Meta penalises numbers that message people who don't reply. »
The system learns from every contact — do they read, do they reply? — and modulates sending to protect your number’s reputation.
Bookings & campaigns in the chat
« From message to appointment, I want a single step. »
Personalised booking links per campaign or service: the client taps the button and lands on your page with everything pre-selected.
Team clock-in via WhatsApp
« I don't want to buy clock-in hardware for every site. »
Your team clocks in and out through the same channel, with nothing to install.
Artificial intelligence — built in, not bolted on
Specialised AI agents that greet, sell and plan — always under your control and with your data.
The AI proposes. You decide.
Receptionist, marketing strategist, sales agent: each agent works on your real data — calendar, CRM, prices — and stops where you decided.
Own knowledge base: your prices, your treatments, never invention.
Configurable human escalation and an approval panel.
24/7 AI Receptionist
« Every missed call is a lost appointment. »
It answers on WhatsApp day and night: booking, rescheduling, questions about treatments and prices — trained on your clinic’s real information.
AI Marketing Strategist
« There's gold in my database but I don't know how to mine it. »
It analyses your base and proposes concrete campaigns: who to re-engage, what to offer, on which channel, when. You approve, it executes.
Sales agent in the CRM
« Leads go cold in the pipeline. »
An AI agent watches the opportunity board: next steps, stalled leads, follow-ups. No opportunity dies of neglect.
Configurable human escalation
« What if the AI hits something it shouldn't handle alone? »
Define when the AI stops and hands over to a person, who it notifies first and through which channel.
Own knowledge base
« I don't want the AI making up my prices. »
The agents feed on YOUR sources: your website, your documents, your catalogue and your prices. Never invention.
Human review & approval
« I want AI — with the reins in my hand. »
Review panel: validate campaigns, approve actions, audit conversations. The AI proposes, you decide.
Calendar & daily operations
A living, multi-site, real-time calendar: what one person changes, everyone sees instantly.
Rooms, practitioners and devices cross-checked.
Day and week views per room — each column is a real resource.
Conflict-free slots: the system checks the practitioner AND the device.
Real-time line and confirmation statuses at a glance.
Smart multi-site calendar
« I want to see at a glance who treats, where and whom. »
Calendar per practitioner, room and clinic, with drag & drop to move a session in seconds. Every change syncs in real time across all devices.
Online booking 24/7
« I lose appointments because nobody answers after hours. »
A public booking page in your brand: the client books alone, at midnight or on a Sunday, and the appointment lands directly in the calendar.
Automatic confirmations & reminders
« No-shows cost me money every week. »
Automatic WhatsApp reminders before every appointment, with client confirmation. Fewer gaps in the calendar, a front desk set free.
Team tasks
« A client asks for something at reception and nobody remembers. »
Tasks linked to a client or an errand: owner, status and follow-up. Nothing gets lost.
Instant internal alerts
« Warn the practitioner of an emergency without interrupting her room. »
Instant internal notifications to any team member, wherever they are.
True multi-site
« Each site is its own world and I need to see them as one. »
As many locations as you need under one account: calendar, till, stock and team per clinic, consolidated view for management.
Granular profiles & permissions
« I don't want everyone seeing the billing. »
Roles and permissions per module and per action: everyone sees exactly what belongs to them.
Clinic documents
« Internal protocols are scattered across a thousand folders. »
Central repository of clinic documents, access by permission, always in the latest version.
Patient record & clinical follow-up
History, photos, signed consents and follow-up of every treatment — organised by treatment, not by paperwork.
Open the record, understand the patient in 10 seconds.
Organised by treatment: sessions, parameters, photos and documents together.
Follow-up forms customisable to your practice.
The protocol watches every patient — and re-engages them on WhatsApp if they drop off.
One record per treatment
« I want to open the record and understand the patient in 10 seconds. »
The patient’s whole life in one record — appointments, purchases, packages, photos, signed documents — organised by treatment, not as a flat list.
Customisable follow-up forms
« Every practice records different things: powers, areas, doses… »
Design follow-up forms to match your practice: the exact fields to record at each session. Real clinical continuity, even when the person changes.
Ready-to-use informed consents
« Writing consents from scratch is a legal risk. »
A library of consents per practice type, customisable. Each treatment can require its own before starting.
Digital signature on tablet
« Paper gets lost, misfiled or never signed. »
The patient signs on a tablet; the document is automatically archived in their record, dated and always findable.
Progress photo gallery
« Before/after photos live on each employee’s phone. »
Photos per treatment and session, before/after comparisons and progress carousels — with anonymisation for marketing (with consent).
Planning image editor
« I want to mark the areas on the photo, not explain them out loud. »
Annotate and draw on patient images: areas to treat, marks, measurements. Visual planning stays in the record.
Treatment protocols
« Every service has its rule — sessions and spacing — not always followed. »
Define each service’s protocol: number of sessions and recommended spacing. The reference the system watches.
Automated protocol follow-up
« The patient bought 8 sessions, came to 3 and nobody noticed. »
The system checks by itself that every patient has their next appointment per protocol: it detects drop-off, alerts the team and re-engages the patient on WhatsApp.
Complete treatment programmes
« A real treatment combines several services and devices. »
Combine services and protocols into complete programmes, with an overall schedule and price.
Quotes linked to the treatment plan
« Days pass between diagnosis and quote, and the sale goes cold. »
The quote is generated from the treatment plan, in the same consultation. Track quotes issued, accepted and pending.
Connected equipment
Unique on the marketIf the device turns on, the system knows: automatic validation, consumables and anti-fraud control.
The device only turns on if there’s an appointment.
Connected socket driven by the calendar — ghost sessions blocked at the source.
The package deducts itself when the equipment is used.
Lamp hours, repairs and energy consumption measured.
Equipment integrated into the system
« My devices are islands: nobody knows when or what they’re used for. »
IoT connection of your devices (laser, radiofrequency, presso…): the system detects every use in real time and links it to the ongoing appointment.
Automatic package validation
« If nobody validates the session, the package isn’t deducted — and never adds up. »
Device used = session recorded: the package deducts itself. Packages always match the reality of the treatment room.
Consumables & lamp hours
« How many hours does the lamp have since the last change? »
Hour counter per device and consumable: plan the replacement before results degrade.
Repair history
« This device breaks down often… or is it just a feeling? »
Every repair recorded with usage hours: the number you need to claim from the technician or renew the device.
Blocking for client debt
« At service time, nobody checks whether the client owes money. »
Connected devices can block the service in case of debt or unpaid bills: your payment policy applies all the way to the room.
Anti-fraud & energy consumption
« What if the machine is used off-schedule? »
Any use outside an appointment is logged and raises an alert. Track the real energy cost of your devices.
Retention & reputation
Retention on autopilot: the system detects who is drifting away and acts before you lose them.
Every client re-engaged at the right moment.
Automatic reactivation of inactive clients — proposed by the AI strategist.
Review request at peak satisfaction → your Google listing.
Packages, promotions and gift cards that balance in accounting.
Reactivating inactive patients
« Winning a patient back costs 5× less than acquiring one — but I don’t know who left. »
The system detects who stopped coming and plans reactivation campaigns via WhatsApp or email — with help from the AI marketing strategist.
Review request at the right moment
« We ask for reviews when we remember — that is, never. »
When a client finishes their treatment — the moment of maximum satisfaction — the system asks for their review automatically.
Automated Google reviews
« My Google listing decides who finds me in the neighbourhood. »
Review requests send the happy client to your Google listing — the #1 factor in local search.
Packages & session packs
« Paper packages are impossible to reconcile. »
Prepaid packages with automatic usage control: remaining sessions, expiries, validations. The books balance.
Global & individual promotions
« I want to reward this client without opening the promo to everyone. »
Promotions per service, family, campaign or individual client, with controlled dates, conditions and scope.
Gift cards
« Every Christmas we improvise gift vouchers by hand. »
Issue and control gift vouchers: amount, validity, uses and balance. New clients paid for by your current ones.
Segmentation & tags
« I can’t talk the same way to a VIP and to a one-time visitor. »
Advanced tags and filters — visits, services, spend, consents — with a real-time preview of each segment.
Marketing & acquisition
Plan, launch and measure your WhatsApp and email campaigns from the system where your clients live.
From lead to appointment, without leaks.
Kanban pipeline with an AI agent that moves opportunities forward.
Automated flows in a visual builder — defined once, active 24/7.
Every campaign linked to the records: you know what it brought in.
WhatsApp & email campaigns
« I want to launch an offer today and know tomorrow what it generated. »
Create and schedule campaigns to your segments. Measure deliveries, replies and bookings — all linked to the client record.
Automated flows (visual builder)
« Follow-ups depend on someone’s memory. »
Visual no-code automation editor: welcomes, reminders, post-treatment follow-ups, reactivation. Defined once, active 24/7.
Kanban CRM with AI agent
« Opportunities go cold because nobody chases them. »
Visual pipeline (lead → contacted → assessed → won) with an AI agent that moves leads forward and alerts when an opportunity cools down.
Professional email templates
« My emails look like they were made in Word. »
Visual editor with professional templates in your brand. Full analytics: opens, clicks, bounces.
Online consultation forms
« I want to qualify the patient before they walk in. »
Custom forms with conditional logic and calculations. Every submission creates the lead in the CRM with its origin.
Campaign landing pages
« Every offer needs a page — and it takes weeks to get one. »
Build campaign landings with the integrated builder: offer, form and booking, published in minutes on your domain.
Send history & analytics
« What have we already sent this client? »
Complete message history per client and per channel. Total control of commercial pressure.
Finance & operations
Till, expenses, debt and invoicing under control — with pre-accounting ready for your accountant.
The month reads today, not next quarter.
Daily till, real-time cash flow, recurring expenses.
Pre-accounting: your accountant logs in and downloads on their own.
Debt, cheques, due dates — and service blocking if it exceeds the limit.
Daily till per clinic
« Closing the till is every evening’s lottery. »
Opening, closing and counting per site. Small day-to-day expenses are recorded in the daily till, as they happen.
Real-time cash flow
« I want to know today how the month is going, not next quarter. »
A living view of money in and out: collections, expenses, forecast. Per site and consolidated.
Recurring expenses
« Rent, energy and salaries slip out of the picture. »
Record fixed costs so the operation you see is the real one, not just the counter till.
Pre-accounting for your accountant
« Every month I lose a day preparing the paperwork for the accountant. »
Everything is pre-entered: sales, collections, expenses and tills organised for accounting. Your accountant logs into their area and downloads.
Full multi-company invoicing
« Receipts, invoices, credit notes, series… and two different companies. »
Receipts, invoices, proformas and credit notes with configurable series and several legal entities under one account.
Complete debt control
« Between instalments, cheques and unpaid bills, I don’t know who owes me what. »
Overdue debt, deferred payments, cheques with due dates, returns and bank remittances — all live debt in one panel.
Service blocking for debt
« A client in debt kept getting sessions for months. »
Integrated with the equipment: too much debt or an unpaid bill, and the system can block the service until it’s settled.
Quotes with follow-up
« We issue quotes and never know what became of them. »
Quotes issued, accepted, expired and pending — linked to the treatment plan and with a follow-up owner.
Statistics & management reports
« Compare my sites with data, not feelings. »
Dashboards of billing, occupancy and trends, with comparisons across sites and periods.
Stock & purchasing
Estimated consumption per service reconciles your purchases with the services actually delivered.
Invisible losses become a number.
Theoretical consumption per service vs. real — the gap jumps out.
Purchase forecast computed on the future calendar.
Minimum stock alerts before the room asks for it.
Multi-site inventory
« Each site has its own stock and none of them add up. »
Stock and movements per clinic: in, out, sales and internal consumption. Per-site and consolidated view.
Estimated consumption per service
« How much product should each treatment consume? »
Define theoretical consumption per service: if reality drifts, you see it — losses and leaks stop being invisible.
Purchase forecasting
« I run out mid-campaign, or I overbuy. »
A forecast computed on real activity and the future calendar: what to buy and when, before you run out.
Supplier orders
« Orders go out on WhatsApp and from memory. »
Complete purchasing cycle: suppliers, purchase orders and goods-in that updates stock automatically.
Minimum stock alerts
« I find out a product is missing when the room asks for it. »
Configurable minimums per product and site, with an alert before a shortage hits a service.
HR & clock-in
Clock-in via WhatsAppClock-in without hardware, scheduling with coverage alerts and one-click appointment reassignment.
Someone missing? Reassign in one click.
Clock-in via WhatsApp or on site — no hardware to buy.
The schedule knows the skills: it proposes who can cover.
Holidays, absences and sick leave requested and approved in the system.
Clock-in via WhatsApp and on site
« The time register is mandatory and I still haven’t solved it. »
Attendance without expensive hardware: the team clocks in via WhatsApp or on entering the clinic. Ins, outs and delays logged and auditable.
Live attendance panel
« Who is in each site right now? »
Live HR view: who clocked in, who’s missing, accumulated hours and delays, per employee and per clinic.
Holidays, absences & sick leave
« Holidays get approved verbally and clash later. »
Employees request from the system; managers approve with the schedule in front of them.
Schedules & coverage alerts
« Balancing two sites’ schedules takes me an afternoon. »
Weekly schedule per employee and clinic: an alert if a shift is uncovered or a skill is missing.
Skills per professional
« Not all my therapists can deliver every service. »
Define who can do what: the calendar only assigns to qualified people.
Handling surprises & sick leave
« Someone falls ill and you have to call ten people. »
The system shows who shares their skills and is available: reassign in one click or contact the substitute on WhatsApp.
Permissions per role
« Each role should see different things. »
Granular profiles per module: reception, treatment room, management, accounting firm. Access to sensitive data is controlled and audited.
Web, SEO & online presence
A website integrated with your calendar and CRM, and an SEO radar watching your keywords and competitors.
Your website stops being a brochure. It generates appointments.
Integrated builder: catalogue, calendar and CRM — one source of truth.
Every form creates the lead in the CRM with its origin.
SEO radar: your positions against the competition, per market and language.
Website integrated into the system
« I change a price and my website still shows the old one. »
Build your site and landings with the integrated builder, on your domain. Connected to your catalogue, calendar and CRM: one source of truth.
Advanced capture forms
« My forms are a contact email and little more. »
Professional forms with conditional logic, calculations and signatures — designed to turn the visitor into a lead.
Leads straight into the CRM
« Leads land in an inbox that gets checked when possible. »
Every form creates the lead in the CRM with its origin and triggers your welcome flows. From click to pipeline without a human hand.
SEO & competitor monitoring
« Why does my competitor rank above me on Google? »
Track your positions against the competition on your sector keywords, per market and per language.
Search Console + Analytics built in
« I don’t know where the traffic that brings patients comes from. »
Which searches bring visits, which pages convert, where every lead comes from — data, not hunches.
Multilingual blog & content
« Content ranks, but I have nowhere to publish it. »
Integrated multilingual blog: publish about your treatments, feed your SEO, educate your future patients.
Booking built into the site
« My website is a brochure: pretty, but zero appointments. »
The booking button lives on your site and connects to the real calendar: true availability, instant confirmation, online payment.
Import your current site
« I don’t want to rebuild my website from scratch. »
Import your existing site into the builder to keep content and rankings, and evolve it integrated with the system.
See all of this on your real cases.
A 15-minute demo, on your treatments, your devices and your pains.
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