No-shows and empty gaps — the agenda that fills them
Real-time agenda, AI receptionist that books over WhatsApp and reminders that win back clients who weren't coming back. All-in-one, specialized for your center.
Do any of these sound familiar?
If you manage a center, you probably deal with at least one of these every day.
Appointments overlap and nobody notices until the client arrives
Your team books the same slot twice. The client arrives and discovers there's no room. An experience you can't afford.
How many WhatsApps that come in after hours end up booking at the center next door?
A message lands at 9pm asking for an appointment and nobody replies until the next morning. By then, that client has already booked elsewhere. Every unanswered night and weekend is revenue that never reaches your schedule.
You can't see what's happening in your center unless you're physically there
You can't view the real schedule from home, from another clinic, or on your phone. You only learn about problems when you arrive.
Your team has their own version of the schedule and they don't match
Paper notes, personal apps, mental memory. Each professional has a different version of reality. Mistakes are inevitable.
An ordinary Tuesday in a typical center
Problem: it's 7:30 pm, reception has closed and a WhatsApp message comes in: "Any opening tomorrow for laser?" Nobody replies until 10:00 am the next day.
Real cost: that client already booked at the center next door at 7:42 pm. Multiply one unanswered message by every evening and every weekend in the month: those are appointments that never reached your schedule.
With Qleven: the AI receptionist replies instantly, checks your real schedule, sees that tomorrow a cabin and professional are free at 11:00 and 17:00, proposes both options and creates the appointment. In the morning your team finds it confirmed, without ever touching the phone.
What you don't control is costing you clients
Unlike a paper diary, a spreadsheet or a calendar that never flags a change, a real-time collaborative schedule catches the mistake before it reaches the client.
the costliest error in centers without a synced schedule, detected and blocked on the spot
your team loses manually handling changes, cancellations and reschedules
that cost revenue and that automatic WhatsApp reminders help reduce
And worst of all: every scheduling conflict destroys the trust of a client who may never return. Every lost slot is revenue you don't get back.
Your center, synchronized. In real time.
A collaborative schedule where everyone sees the same thing at the same time. Every change is instantly reflected across all devices in the center.
Real-time collaborative scheduling
Every move or change to an appointment syncs instantly across all workstations and devices. Your team stops working from different versions.
Room view with professional filter
See the day or week organized by cabin, and filter by professional to focus on one person's agenda. Spot gaps and overlaps at a glance.
Intuitive drag & drop
Move an appointment or adjust its duration with a simple drag, with the schedule updating immediately on every device.
AI receptionist that books over WhatsApp
Not just reminders: the AI replies on WhatsApp, finds real openings in your schedule by service, professional and cabin, proposes 2-3 options and creates the appointment. It also reminds the day before and shortly before if still unconfirmed. Fewer calls, fewer empty slots.
Automatic conflict detection
Professional double-booking, busy cabin, equipment in use or practitioner absence: Qleven detects it, with configurable block or warning rules.
Access from any device
Mobile, tablet, desktop. Your schedule always accessible, always updated, always synchronized.
Compare Qleven with your current software and see the plans: see the comparison, check pricing and solutions for your sector.
Ready to see your whole schedule in real time?
We walk you through Qleven with your services and your team in a 15-minute demo.
the whole team sees the same slots without reloading
the AI receptionist replies and books after hours
automatic reminders and overlap validation
Indicative references based on industry data; not data from a specific client, and your figures will depend on your center.
Fit every appointment to the exact minute instead of fixed 15-min grids
A schedule that adapts to the real duration of each service, proposes the best professional for each opening and keeps a single source of truth in real time.
Granularity configurable down to 1 minute
A schedule with appointment granularity configurable per center and per schedule template, down to the minute. In the professional's internal schedule you create and move appointments in 1-minute steps (5 by default), while the visible slot duration is chosen between 5 and 60 minutes. You fit every appointment to its real duration instead of rounding to a fixed grid of 15 or 30 minutes. In the client's online booking the minimum step is 5 minutes.
Gap optimization + multi-resource booking
The schedule evaluates the availability of candidate openings and proposes the optimal professional for a given slot, ranking by suitability and load. Multi-resource booking coordinates professional, room and per-service duration with a configurable buffer, so that back-to-back bookings keep their cleaning time and the schedule is used efficiently without unwanted overlaps.
Bidirectional real time, a single source of truth
Every creation, move or cancellation syncs instantly across all workstations and devices over WebSocket, with per-tenant rooms. Overlap detection on save blocks double bookings before they are confirmed: the whole team works on the same data.
Note: the 1-minute granularity applies to the professional's internal schedule; the client's online booking uses a 5-minute minimum step. Qleven is the source of truth for your schedule, with no bidirectional sync with an external Google Calendar.
Frequently asked questions
Everything you need to know about the collaborative schedule.
How do I see my team's schedule?
The schedule is organized by cabin, in day or week view, and you can filter by professional to focus on a single person's activity. That way you spot gaps and overlaps at a glance, with all data synced instantly.
What happens if two people try to book the same time?
The system detects conflicts in real time: professional double-booking, an already occupied cabin or equipment in use. Depending on your configuration, it blocks the booking or shows a warning, and instant sync keeps the whole team on up-to-date data.
Can I access it from my phone?
Yes, the schedule works perfectly on mobile, tablet and desktop. You can manage appointments, view your team's schedule and receive notifications from any device, always on the latest version.
Are automatic reminders sent to clients?
Yes, Qleven sends automatic reminders via WhatsApp: the day before and shortly before the appointment, and only if it's still unconfirmed. This reduces no-shows and frees your team from calling one by one.
Can it integrate with device control?
Yes, the schedule connects with Qleven's IoT integration module. When an appointment starts, the system can automatically activate the assigned equipment and validate the service against real usage time.
How long does it take to set up the schedule?
Initial setup is quick: you only need to define your professionals, cabins, services and schedules. The system takes care of calculating availability.
Do I have to change my WhatsApp number?
No. Qleven runs on WhatsApp Business; you keep your number and your team can still reply manually whenever they want. The AI receptionist answers and proposes real openings in parallel, without replacing your usual line.
Do you migrate my data from my current software?
Yes. We guide you through importing clients, history and appointments from your current system during onboarding, so you start with your schedule already loaded instead of from scratch.
Is there a lock-in period or upfront cost?
No lock-in and no upfront investment. You start with no commitment and decide with your real schedule running; if it doesn't fit your center, you leave whenever you want.
Can I create appointments with one-minute precision?
Yes. Creation granularity is configurable per center and per schedule template and goes down to the minute (1-min step, 5 by default), including drag-and-drop; the visible slot duration is chosen between 5 and 60 min. Note: the client's online booking uses a 5-minute minimum step.
If reception moves an appointment, does the rest of the team see it instantly?
Yes. Every creation, move or cancellation propagates in real time to all users and devices over WebSocket, with per-tenant rooms; overlap detection on save prevents double bookings. A single source of truth.
Does the schedule respect vacations and part-time hours?
Yes. Availability is resolved by priority: each professional's own weekly schedule per center (including part-time), center shifts, date exceptions (professional/center/system) and approved vacations/absences, with recurring annual holidays.
Can I coordinate professional, room and each service's duration in one booking?
Yes. The booking validates several resources at once: each service's own duration sets the length, a room resolver decides whether a room is required, a room-overlap policy is applied (allow/warn/block) and a configurable buffer before and after each appointment.
Explore more features
The collaborative schedule integrates with the entire Qleven ecosystem.
Organize your center. Effortlessly.
Join the centers that already run their schedule in real time, with no overlaps and no lost slots. No upfront investment. No lock-in. No risk.
Book my 15-min demoNo commitment. We'll show you Qleven with your own schedule and services.
Simple as that
Three steps. No complications. Without changing the way you work.
Configure
Define your professionals, cabins, services and schedules. The system automatically calculates availability.
Manage
Create, move, and modify appointments with drag & drop. Everything syncs in real time.
Control
View the day or week by cabin. Catch conflicts before they reach the client.